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ActivityOS

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What kind of studio are you?
Dance
Theatre & Drama
Martial Arts
Gymnastics
Fitness
Music
Swimming
Education & Tutoring
Other
Which classes do you offer?
Tick the ones you run. Set fees if you have them — you can change these anytime.
Already have a spreadsheet? Import instead
How do you charge?
Pick how you charge. This is just how fees are worked out; you can collect payment however you like.
Discounts and rate options (optional)
Rate structure
Discounts
This applies to all classes unless you exclude one — if you offer a discount, you'll see a checkbox on each class above to exclude it. You can also change this later per-class in Settings → Classes.
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SK

Good morning

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Outstanding
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Students
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Collected
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Unpaid invoices

Recent activity

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Students

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Recently deleted

Events

School announcements, shows & social events

Invoices

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Recently deleted

Billing

What's due to bill, and your billing automation

Reminders

Automatically email parents when invoices are overdue.

Classes

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Messages

Conversations with parents

Competitions

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Data

Class and student analytics

Settings

School profile
School name
›
School email
Not set
›
Safeguarding contact
Shown to parents on their Details page
Not set
›
School logo
Appears on invoices and the app header
Not uploaded
›
Brand colour
Used across the parent portal, invoices and emails
Billing & payments
Payment schedule
Termly, monthly and weekly billing
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How parents pay
Bank account and/or instructions shown on invoices
Not set
›
Payment reminders
Manage from the Billing screen →
Off
›
Online payments
For parents paying invoices — goes to your bank, not us
Not connected
›
Direct Debit
Lower-fee recurring payments for parents
Classes & operations
Studios
Teaching spaces used in the timetable
Set up
›
Teachers
Teachers assigned to classes on the timetable
Set up
›
Competition categories
Grades and abilities assigned to students
Set up
›
Progression levels
Belts, grades and stages used to track student progress
›
Attendance register
Tap-to-mark class registers, with a reminder nudge
Attendance risk alerts
Flag students falling below a minimum attendance rate
75% / 3 sessions
›
School calendar
Mark closures — affects billing automatically
Set up
›
Grow your school
Class directory
Get discovered by parents on the public ActivityOS directory
Public trial-class booking
A shareable link where parents can request a trial class
Off
›
Trial requests
Enquiries from the public trial-class page
None yet
›
Referral rewards
Parents share a link, you review and approve the credit
Off
›
Team & account
Team
Invite teachers and manage their access
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Push notifications
Get notified of payments, enrolments and reminders
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Notification types
Which push notifications are offered to parents
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Subscription
Your ActivityOS plan — what you pay us
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Two-factor authentication
Not enabled
›
Sign out
›
Data & privacy
Export all your data
Download every record we hold about your school as one spreadsheet — your data is yours, no lock-in
Tour & tips
Retake the tour
A quick walkthrough of the essentials
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Feature tips
More things ActivityOS does, worth a look when you're ready
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ActivityOS · Built with for independent activity schools